Privacy Policy
Last Updated: 11/02/2026
Round Table Sri Lanka, hereinafter referred to as “RTSL”, “we”, “us”, or “our”, is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, disclose, and safeguard personal data obtained through the official website of RTSL and any related digital platforms operated by us.
By accessing or using this website, you acknowledge that you have read and understood this Privacy Policy.
1. Legal Framework
RTSL processes personal data in accordance with applicable laws of the Democratic Socialist Republic of Sri Lanka, including the Personal Data Protection Act No. 9 of 2022, and in line with internationally recognised data protection principles. Where RTSL engages with international partners, reasonable efforts are made to ensure that cross border data transfers are conducted in a lawful and secure manner.
2. Information We Collect
We may collect personal data directly from you when you submit membership applications, make donations, complete contact forms, register for events, subscribe to newsletters, or otherwise communicate with us.
The types of personal data collected may include your full name, contact details including email address and telephone number, postal address, professional information where relevant to membership applications, payment information necessary to process donations, and any other information voluntarily provided by you.
We may also collect limited technical information automatically when you access our website, including internet protocol address, browser type, device information, and usage data. Such information is used for security, analytics, and improvement of website functionality.
3. Purpose of Processing
RTSL processes personal data for legitimate organisational purposes. These purposes include administering membership applications and member records, managing donations and financial contributions, organising events and fellowship activities, communicating updates and newsletters, responding to enquiries, maintaining website security, complying with legal and regulatory obligations, and ensuring proper governance and accountability within the organisation.
Personal data shall not be processed in a manner incompatible with these purposes.
4. Lawful Basis for Processing
We process personal data on one or more of the following bases. Processing may be necessary for the performance of a contract or pre contractual steps, such as reviewing membership applications. Processing may be based on your consent, particularly where you subscribe to communications. Processing may be necessary for compliance with legal obligations. Processing may also be carried out for legitimate interests pursued by RTSL, provided such interests are not overridden by your fundamental rights and freedoms.
Where consent is relied upon, you may withdraw consent at any time by contacting us in writing.
5. Data Sharing and Disclosure
RTSL does not sell or trade personal data. Personal data may be shared with trusted service providers who assist us in operating the website, processing payments, maintaining records, or administering events, provided that such parties are bound by appropriate confidentiality and data protection obligations.
Personal data may also be shared where required by law, court order, or regulatory authority. In circumstances involving international fellowship or collaboration within the network of Round Table International, limited relevant data may be shared for legitimate organisational purposes, subject to appropriate safeguards.
6. Data Retention
RTSL retains personal data only for as long as necessary to fulfil the purposes for which it was collected, including compliance with legal, accounting, and reporting requirements. When personal data is no longer required, it shall be securely deleted or anonymised.
Membership records and financial records may be retained for statutory periods as required under Sri Lankan law.
7. Data Security
RTSL takes reasonable administrative, technical, and organisational measures to protect personal data against unauthorised access, alteration, disclosure, or destruction. While we strive to protect personal data, no method of transmission over the internet or electronic storage is completely secure. Accordingly, we cannot guarantee absolute security.
Users are responsible for maintaining the confidentiality of any credentials used to access restricted areas of the website.
8. Your Rights
Subject to applicable law, you may have the right to request access to personal data held about you, request correction of inaccurate or incomplete data, request erasure of data where lawful grounds exist, object to certain processing activities, and request restriction of processing in specific circumstances.
Requests relating to personal data may be submitted in writing using the contact details provided below. RTSL reserves the right to verify the identity of any individual making such a request before disclosing information.
9. Cookies and Website Analytics
This website may use cookies or similar technologies to enhance user experience and analyse website performance. Cookies are small files stored on your device that help us understand how visitors interact with our website. You may adjust your browser settings to refuse cookies, although certain features of the website may not function properly as a result.
10. Third Party Websites
This website may contain links to external websites not operated by RTSL. We are not responsible for the privacy practices or content of such external sites. Users are encouraged to review the privacy policies of any third party websites they visit.
11. Children’s Data
RTSL does not knowingly collect personal data from individuals under the age of eighteen through its website. Where projects involve schools or community beneficiaries, data collection is conducted through appropriate guardians, institutions, or authorities in accordance with applicable law and safeguarding standards.
12. Amendments to This Policy
RTSL reserves the right to update or amend this Privacy Policy from time to time. Any changes shall take effect upon publication on this website. Continued use of the website after publication of changes constitutes acceptance of the revised policy.
13. Contact Information
If you have any questions regarding this Privacy Policy or the manner in which your personal data is processed, you may contact:
Round Table Sri Lanka
National Secretariat
Colombo, Sri Lanka
Email: secretary@rtsrilanka.org